Live Demo

Invoice Processing Bot

Watch our AI extract every field from a PDF invoice in seconds — then route it straight to QuickBooks or Xero.

✓ Cuts AP processing from days to minutes ✓ 95%+ extraction accuracy ✓ Handles multi-vendor, multi-page PDFs

Sample PDF Invoice Unprocessed

INVOICE #INV-2024-0847

Acme Supplies Co. · 142 Commerce Blvd, Austin TX

Cloud Storage (3 mo)$1,200.00

Setup & Onboarding$450.00

Priority Support$300.00

Overage (42 GB)$84.00

TOTAL DUE$2,034.00

Due: March 15, 2025 · Net-30

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Click "Process Invoice" to
see the extracted data appear here.

Simulated demo. Production system uses Claude AI to extract from any PDF format with 95%+ accuracy, including scanned and handwritten invoices.

How the Invoice Bot Works

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1. Invoice Arrives

PDF hits your email or a shared inbox. Make.com triggers instantly.

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2. Claude Extracts

Claude AI reads every field — vendor, amounts, dates, line items — regardless of format.

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3. Validated

Totals are cross-checked. Anomalies (duplicate invoices, unusual amounts) get flagged.

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4. Routes Automatically

Data pushes to QuickBooks or Xero. Team gets a Slack ping. Zero manual entry.

Manual AP vs. AI-Automated

✗ Before: Manual Processing

✗AP team manually keys data from every invoice
✗Typos and misread fields cause payment errors
✗Invoices sit in inboxes for days before being processed
✗Duplicate payments go undetected until reconciliation
✗Month-end close takes weeks of manual reconciliation

✓ After: AI-Automated

✓Every field extracted in under 3 seconds
✓95%+ accuracy with automatic cross-validation
✓Invoices processed the moment they arrive
✓Duplicate detection flags anomalies instantly
✓Real-time sync to QuickBooks or Xero keeps books current

Who Is This For?

If any of these sound familiar, this is built for you.

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Finance & Ops Teams

"Our AP team processes 100+ invoices a month. Half the day is data entry. We need that time back."

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E-commerce & Retail

"We deal with dozens of vendors. Every invoice looks different. Manual entry is error-prone and slow."

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Construction & Manufacturing

"We juggle POs, subcontractors, and suppliers. Tracking invoices manually is a bottleneck every month-end."

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Agencies & Professional Services

"We bill multiple clients and manage vendor invoices. The admin is crushing. We need it automated."

Frequently Asked Questions

Does it work with scanned or handwritten invoices?

Yes. Claude AI can read scanned PDFs, photographed invoices, and even partially handwritten documents. For very low-quality scans, we add an OCR pre-processing step. Our production clients see 95%+ accuracy across all invoice formats, including multi-page documents with mixed layouts.

Can it connect directly to our accounting software?

We integrate natively with QuickBooks Online, Xero, and FreshBooks. Extracted invoice data is posted directly as a bill in your accounting platform — no copy-pasting, no manual imports. We can also push to Google Sheets, Airtable, or any system with an API if your stack is custom.

What if a vendor uses an unusual invoice format?

Unlike template-based tools, Claude AI understands document context rather than relying on fixed field positions. It adapts to new formats automatically. For genuinely ambiguous cases, the system flags the invoice for a human review rather than guessing — ensuring accuracy stays high without manual effort on your part.

Automate Your Entire AP Workflow

We'll build this for your business in 1–2 weeks. Book a free audit to see exactly how it fits your accounting stack.

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